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18 Feb 2023

Full-Time C-level Executive Assistant – Riyadh

American Kennel Club – Posted by JobsTeam Riyadh, Riyadh, Saudi Arabia

Job Description

The Senior Administrative Assistant will assist the Managing Director of the Company’s Starches, Sweeteners, and Texturizes business with complicated, executive level administrative assistance. This position is tasked with making a good first impression and representing the CEO well. Workload management, trip coordination, cost reporting, and email screening and organization are just a few of the other tasks that fall under this position. In addition, the person in this position is in charge of supervising, mentoring, and training the administrative team. In order to succeed in this position, you must be a highly organized, proactive, adaptable, self-starter with great initiative, who has good follow-through abilities and displays an interest and capacity to enhance procedures and use new technology. Having good administrative, organizational, technical, and communication abilities, this individual will be an important component of the team and a vital part of the company.

Job Title : C-level Executive Assistant
Location : Riyadh, Riyadh, Saudi Arabia
Salary : $ 22.52 per hour.
Company : American Kennel Club
Job Type : Full-Time


  • Helps the Physical Plant Supervisor Specialist keep track of staff coverage for the department and change how work orders are assigned based on how much coverage is available in the department on a given day.
  • Working in a dynamic environment where you will be pushed and given clear direction on how to thrive in this position, as well as opportunity for progress in other areas, will be gratifying and recognized.
  • Assist in the processing of student and part-time work papers, as well as professional service agreements. Submit travel reimbursements and disbursement requests on time. Budgets for administrative units, restricted accounts, and award/scholarship funds should all be kept track of. Payment orders and invoices should be submitted.
  • The use of electronic means of communication, such as email and mailing lists. Organize official correspondence, such as emails and bulletins. Bulletin boards and campus marketing campaigns. Make sure you’re up to date on social networking. Keeps department and program websites up to date.
  • Inquiries about the department’s activities and events may be handled by both walk-ins and phone calls. Immediately assist visitors. Insure that the department’s supplies are maintained and that there is sufficient supply. Manage department, program, and faculty e-mail. Workplace files should be kept in order. Make and handle service and repair requests for the office. Work-study and student assistants must be supervised to guarantee the fulfillment of their assigned tasks and the coverage of the office.
  • Watches how quickly and how well work orders sent to the Engineering Staff are finished, and follows up with people who want to know the status of work orders they sent. Sends information about work order delays, problems with completion, or concerns about productivity to the Physical Plant Supervisor Specialist for further evaluation.
  • Includes, but is not limited to, daily casework, monthly reports, office supplies, postage metering, merchant card reconciliation, invoicing and accounts receivable, and database management.
  • In a fast-paced workplace with several competing objectives, calendar management include responding to all incoming scheduling requests, prioritizing the most critical and sensitive topics or meetings, connecting with all parties, and ensuring that meetings are set up for success.
  • Connect current and potential students to campus services and advisers. Learn program structures and standards to give basic student counseling, such as clarifying checklists and prerequisites. Process major/minor paperwork.
  • Administrative support for department director’s calendar management, scheduling and coordination of appointments, and making travel arrangements, as well as travel reimbursement paperwork; coordination and scheduling of department meetings.


  • Primary duties for department managers include maintaining and producing correct records at the departmental office.
  • a bachelor’s degree from a respected college or university, or any combination of training and experience that is similar and fits the criteria.
  • with administrators, academic employees, and faculty members from the university Possess solid writing and communication skills, as well as the ability to multitask well.
  • A high school diploma is required for admission. Applicants with a bachelor’s degree, certification, or advanced training should apply. A minimum of eight to ten years of administrative support experience is necessary, with at least three years in an executive administrative support position, notably in the insurance industry.
  • Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint) competency is essential for this position; a minimum of three years of experience is necessary. It’s all about specifications, specifications, and more specifications. A familiarity with Microsoft Teams is a bonus.

How to Apply


Job Categories: Senior Administrative Assistant. Job Types: Full-Time.

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