Full-Time Executive Assistant – Arar
Job Description
The Senior Administrative Assistant will assist the Managing Director of the Company’s Starches, Sweeteners, and Texturizes business with complicated, executive-level administrative support. This function is in charge of making the right first impression and representing the Managing Director. This function also handles secret information and coordinates day-to-day workflow, which includes complicated calendar management, worldwide trip planning, expense reporting, and email review and organizing. This position is also in charge of the administrative staff’s oversight, coaching, and development. The ideal candidate for this position is an accomplished administrative assistant with proven experience supporting high-level executives, as well as a highly organized, proactive, flexible, self-starter with strong initiative, who possesses strong follow-through skills and demonstrates interest and ability to improve processes and apply new technologies. This individual will bring value as a team member by demonstrating good administrative, organizational, technical, and communication abilities, and will be an essential component of the company.
Job Title : Executive Assistant
Location : Arar, Northern Borders, Saudi Arabia
Salary : $ 25.16 per hour.
Company : New Life Insurance Co
Job Type : Full-Time
Qualifications:
- Respond to enquiries regarding the department, its programs, and its operations. Assist guests in a timely way. Keep department supplies stocked and ready as required. Mailboxes for the department, programs, and teachers. Maintain office files for correct recordkeeping. Make and handle maintenance requests to keep the office running. Work-study and student helpers must be supervised to complete responsibilities and cover the main office.
- To be given the chance to work in a dynamic work environment where you are challenged and given clear instructions on how to succeed in your position and prospects for progress in other areas is both gratifying and valued.
- Office supplies, postage meters, merchant card reconciliation, invoicing and accounts receivable and database administration are some of the responsibilities of the Admin Support Supervisor.
- Keep tabs on your email and listserv accounts. Oversee the newsletters and formal communication materials for the program. Oversee bulletin boards for departments and programs, as well as other marketing activities on campus. Ensure that the department’s social media presence is in order. Responsible for the department and program web sites, ensuring that they are well-planned and current.
- Help present and future students locate campus resources and advisors. For fundamental student counseling, such as checklists and program criteria, get familiar with program structures and standards. Graduation papers, both major and minor, are processed in this department.
- Manages and keeps an eye on the department director’s schedule, schedules and coordinates meetings, makes travel plans and fills out paperwork for travel reimbursement, and coordinates and schedules department meeting calendars.
- Assists the Physical Plant Supervisor Specialist in monitoring departmental staff coverage and rerouting work order operations depending on the coverage available in the department on any given day.
- Maintain and update calendars in a fast-paced workplace with numerous competing priorities, such as answering all incoming scheduling requests, prioritizing the most essential and sensitive items and appointments, communicating with all parties, and ensuring that meetings are properly set up.
- When processing student and part-time employment papers and professional service agreements, be sure the necessary protocols have been followed. Requests for disbursement, as well as travel reimbursements, are due on time. Track administrative unit funds, restricted accounts, and award/scholarship funds. Pay for items purchased by submitting purchase orders and bills.
- Follow up with people who have asked about the status or completion of work orders they have submitted, as well as how quickly these jobs will be done. You should tell your Physical Plant Supervisor Specialist about problems with work order completion and productivity so that they can be looked into further.
Skills:
- Requirement: A high school diploma. Preference is given to those with an associate’s degree, certification, or further training in their field. There must be a minimum of eight to ten years of administrative experience, with at least three of those in an executive administrative position.
- In order to be considered for this position you must have at least three years of expertise with Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint). It’s all about the specs. A familiarity with Microsoft Teams is a good thing.
- Experience in administrative support jobs, an associate’s degree from an accredited institution, and/or any combination of training and experience that is similar and fits the standards are all examples of acceptable training and experience.
- The department manager must keep correct office records.
- Working with university officials, professors, and staff Pay attention to details, have good writing and communication skills, and multitask.