27 May
2023
Full-Time Executive Assistant – Buraydah
Job Description
The Senior Administrative Assistant supports the Administrative Staff and Operations Director. Provides backup for the Receptionist, Admin Support Supervisor, and Finance/HR Asst.
Job Title : Executive Assistant
Location : Buraydah, Al Qassim, Saudi Arabia
Salary : $ 22.79 per hour.
Company : Thor Equities
Job Type : Full-Time
Qualifications:
- Follows up on people who ask about the status of work orders they’ve filed, as well as the completion and timeliness of those tasks. Communicates difficulties with work order completion or productivity to the Physical Plant Supervisor Specialist for additional review and consideration.
- Connect current and potential students to campus services and advisers. Learn program structures and standards to give basic student counseling, such as clarifying checklists and prerequisites. Process major/minor paperwork.
- Ensure that all relevant standards are followed while processing student and part-time job paperwork, as well as professional service agreements. Requests for disbursement and travel reimbursements must be submitted on time. Keep track of administrative unit finances, restricted accounts, and scholarship and award monies. Purchase orders and invoices are used to pay for products bought.
- Appointments, travel arrangements, and reimbursement paperwork are all handled by the department director’s calendar manager. The calendar manager also manages and arranges department meetings.
- In a fast-paced workplace with several competing objectives, calendar management include responding to all incoming scheduling requests, prioritizing the most critical and sensitive topics or meetings, connecting with all parties, and ensuring that meetings are set up for success.
- Attend to enquiries made in person or over the phone about the organization, its programs, and the events they sponsor. It is important to provide support to guests in a prompt and effective way. Maintain department supplies and ensure appropriate supplies are available as required. Take care of the department’s, the programs’, and the program faculty’s mail and mailboxes. It is important to preserve all of the office files in good order to guarantee proper record keeping. In order to guarantee that the office will always function properly, it is essential that any requests for repairs or other services be managed and handled properly. Supervise students who are participating in work-study programs and student assistants in order to guarantee that duties are completed competently and that the main office is adequately covered.
- You’ll be rewarded and recognized for your work in an environment that will challenge you and give you clear direction on what it takes to succeed in your role, as well as training for other roles you may be interested in.
- Helps the Physical Plant Supervisor Specialist manage personnel coverage and reroutes work order activities based on available coverage.
- Helps the Administrative Support Supervisor with daily casework, monthly reports, office supplies, postage metering, merchant card reconciliation, billing and accounts receivable, and database management.
- Email and mailing lists Manage official messages and newsletters. Department bulletin boards and campus marketing Examine social media. In charge of managing the department and program websites.
Skills:
- A degree is required. At the very least, you will require a bachelor’s degree. Preferably in the insurance business, with at least three years of experience in an executive administrative support job, with at least 8 to 10 years of administrative support experience.
- Working with university officials, professors, and staff Pay attention to details, have good writing and communication skills, and multitask.
- Minimum three years’ experience with Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint). Preferences, Needs Previous familiarity with Microsoft Teams is preferred.
- Five years of administrative support experience and an associate’s degree from a recognized college or university with a major in business or public administration, or any equivalent combination of training and experience is required.
- The department manager’s main job is to keep and put together accurate records at the department’s office.