19 Mar
2023
Full-Time Executive Assistant – Rafha
Job Description
Working in tandem with all business groups, an Executive Secretary ensures a sense of coherence, cohesion and openness. Coordination with internal and external stakeholders is provided, with an emphasis on customer satisfaction. Invoice payments and expenditure reports are processed.
Job Title : Executive Assistant
Location : Rafha, Northern Borders, Saudi Arabia
Salary : $ 28.99 per hour.
Company : St. John’s University
Job Type : Full-Time
Qualifications:
- An administrative and secretarial assistant for the authorized associate/assistant vice president or director of the company’s executive management team, as well as their personnel. Each executive assistant’s job responsibilities will vary based on the organization’s specific requirements; however, they will likely include tasks such as managing the company’s calendar and providing support for meetings, coordinating travel arrangements for staff members, and communicating with key stakeholders.
- Take part in conferences and take notes, or be notified of meetings as soon as they occur so that the Deputy Superintendent and the Superintendent’s Office are aware of any changes that have occurred in the organization.
- Communicates with various municipal departments and officials on behalf of the Director through phone, which may demand a high level of sensitivity and judgment in responding to a range of issues.
- Make sure that all business units in the company work together in harmony, cohesion, and communication by working together naturally.
- Solicit strategic, programmatic, and tactical contributions from a broad range of stakeholders in order to develop and maintain company-wide tools and activities that support the organization’s overall objectives.
- Continually monitor and assess personnel needs, operations, and productivity trends in order to discover chances for process improvement and thereby enhance efficiency.
- Write and edit emails, prepare memoranda and other correspondence on behalf of the SVP, as well as help the SVP in other administrative duties.
- Additionally, you’ll help with event planning by keeping track of various documents and files, including plans, progress reports, and slide decks.
- Initiates contact with callers and assists them with commonly encountered problems and/or complaints; answers phones; transfers calls to the proper department; or takes accurate and complete messages.
- make certain that the office functions smoothly. Aside from these additional responsibilities, this employment includes tasks such as receiving guests and maintaining meeting rooms.
Skills:
- In-depth understanding of office technology, including Microsoft products, virtual platforms, and room AV systems; a strong willingness to learn and master new technologies as they become available.
- Customer service and teamwork skills, as well as a history of paying close attention to the fine print, were evident in this candidate.
- Must have prior experience assessing employee and organizational performance, suggesting process changes as required, and implementing accepted recommendations.
- Gained in a director or executive office role with increasing levels of responsibility, administration and coordination experience
- Individualism, prioritization and the capacity to work on many projects at the same time are all critical to success in the workplace. Your work should be of a higher standard.