19 Mar
2023
Full-Time Executive Office Assistant – Badr Al Janoub
Job Description
The Executive Secretary ensures that all of the company’s business divisions operate together in harmony, coherence, and communication by working closely with each other. Customer-focused service is provided through coordinating with both internal and external stakeholders. Invoices and expenditure reports are processed.
Job Title : Executive Office Assistant
Location : Badr Al Janoub, Najran, Saudi Arabia
Salary : $ 28.87 per hour.
Company : Macquarie Group
Job Type : Full-Time
Qualifications:
- Aide the SVP with things like writing and editing emails, making memos, and setting up meeting agendas, as well as other things.
- Assist the associate/assistant vice president or director in charge with high-level administrative tasks. Managing and coordinating these responsibilities, as well as communicating with all parties involved in accordance with their individual needs and goals, fall to the executive assistant.
- assist in the efficient operation of the office on a daily basis These responsibilities include greeting visitors, maintaining the cleanliness of the meeting rooms, and assisting with any other work that may be allocated to them by the supervisor.
- Support a broad variety of strategic, operational and tactical efforts that support the organization’s overall goals and objectives.
- Manage and monitor the execution of administrative chores in the capacity of a personal assistant’s work. Predicts and anticipates the operational needs of the Deputy Superintendent and the Superintendent Office in a proactive way.
- Engage organically with other departments to ensure that everyone in the company is on the same page and communicating with one another.
- On behalf of the Director, communicates via phone with other municipal departments and authorities, which may need addressing a range of queries with sensitivity and discretion.
- Analyze and measure staff requirements, operations, and productivity trends on a continuous basis in order to identify opportunities for process improvement and, as a result, to increase efficiency.
- Attend meetings and take notes, or be informed on them shortly after they conclude so that you are aware of any new developments affecting the Deputy Superintendent and Superintendent Office.
- Develop presentation slide decks and talking points, keep plan(s), keep documentation and files, progress reports, and help with event scheduling.
Skills:
- Having the ability to work independently, prioritize, handle many activities at the same time, use sound judgment and initiative, and meet or exceed deadlines is essential. Improve the quality of your work.
- it’s essential to have a keen interest in and aptitude for new technologies including Microsoft products, virtual platforms, and audiovisual systems.
- Increasingly responsible administrative and coordinating expertise gained while working in a director and/or executive office environment is required.
- skill in evaluating the performance of employees and organizations, formulating suggestions for process improvement, and putting those recommendations into action.
- provides excellent customer service while also being able to operate as part of a team.