19 Mar 2023

Part-Time Special Assistant to the CEO – Riyadh Al Khabra

The New York Times – Posted by JobsTeam Riyadh Al Khabra, Al Qassim, Saudi Arabia

Job Description

The Executive Secretary collaborates with all business divisions within the organization to ensure harmony, coherence, and communication. Coordinates with internal and external stakeholders to provide fast and customer-focused service. This position deals with the processing of invoice payments and expenditure reports.

Job Title : Special Assistant to the CEO
Location : Riyadh Al Khabra, Al Qassim, Saudi Arabia
Salary : $ 27.83 per hour.
Company : The New York Times
Job Type : Part-Time

Qualifications:

  • Prepare meeting agendas and other communications on behalf of the SVP by providing administrative help such as writing and editing emails, generating memos, and creating meeting agendas and other communications.
  • Aid in the production of presentation slides and talking points; manage plans; maintain paperwork and files; offer progress updates; and assist in the scheduling of events.
  • Serve as a personal assistant by organizing, initiating, and seeing that clerical, secretarial, and administrative office chores are completed. Predicts and anticipates the operational requirements of the Deputy Superintendent and Superintendent Office.
  • With significant skill and discretion, this person answers phone calls from various municipal agencies and authorities on the behalf of the Director.
  • Provide intelligent, diversified, and confidential administrative and secretarial support to the authorized associate/assistant vice presidents and directors, as well as their personnel. Activities will vary depending on needs and priorities, but will include overall coordination and management of executive assistant activities, such as calendar management and support, committee and event management and support for meetings, as well as travel coordination and management, as well as communication with key stakeholders.
  • Look for ways to improve the process and increase productivity by analyzing employee demands, operations, and productivity trends.
  • To keep the Deputy Superintendent and the Superintendent Office up to date on any developments, meetings should be attended as often as feasible and minutes recorded.
  • Strategic, programmatic, and tactical assistance for the establishment and maintenance of organizational tools and activities that support organization-wide objectives is developed and implemented.
  • help the workplace function more efficiently on a daily basis. This includes welcoming visitors, cleaning the meeting rooms, and assisting with any other jobs that may be allocated to them.
  • To guarantee that everyone in the firm is on the same page and talking with one another, it is essential to link with other departments organically.

Skills:

  • Expertise with Microsoft products (including virtual platforms), as well as a willingness to learn new technologies as they become available in the workplace.
  • the ability to review and suggest process changes for people and organizations, as well as to apply such recommendations
  • A thorough knowledge of the obligations associated with being a director or administrative assistant
  • Willingness to work in a team atmosphere and shown attention to detail are among the qualities that make this person stand out.
  • It is vital to be self-sufficient, prioritize, multitask, utilize good judgment and initiative, and meet or exceed deadlines. Increase the amount of labor you do.

How to Apply

وظائف شاغرة

Job Categories: Executive Secretary. Job Types: Part-Time.

Job expires in 20 days.

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